Conference Room

Townsville’s best for hire Conference Room. We will work with you to provide the perfect space for your next event.

Half Room or Full Room is determined by both choice in room layout and the number of attendees. In order to assist you making the right choice, Co. Habitat have developed floor plans with maximum numbers, these are displayed at the bottom of this page..

Unlike many event spaces, we do not charge extra for the use of our audiovisual equipment (75″ UHD Television with HDMI cable), we believe when hosting an event, you should be able to present your information without being charged additionally.

When booking the Half Conference Room, it is still possible for the other half to be booked simultaneously. Co. Habitat does not make any guarantee over the level of noise that may carry between halves.

Prices

Half Room: $400
Full Room: $800

Catering (Optional)

6 Pax minimum required for catering*
10 Days Minimum notice required on all orders

Morning Tea: $10/person
Lunch: $25/person
Afternoon Tea: $10/person

You are welcome to self-organise catering if you wish.

Details

When booking the room, please take into consideration any setup and packup time required.

Your booking includes: Tea and Coffee, Whiteboard, High Speed Wifi access and full day access (8:30-5:00pm).

Access is granted between the hours of 8:30am and 5:00pm Monday to Friday. Where access is required an outside of normal hours, an additional staffing fee may apply ($60/hour Mon-Fri, $120/hour Sat-Sun).

Conference Room

Booking and Confirmation Policy

Co. Habitat has made booking even easier for you and your business.

  • Complete Online Booking Form (ensure all required dates selected, not just first and last)
  • 50% Non-refundable deposit will be required for confirmation.
  • This date will be held for up to 7 days without payment.
  • Where deposit is not paid in this time, booking will be removed from Calendar for other bookings
  • Balance will be due no less than 3 days prior to event commencing.
  • Services (e.g. catering, early/late access) will be included on final invoice prior to event.
  • All booking and catering invoices must be paid in full prior to event commencing or access will not be granted.

Rescheduling and Cancellation Policy

  • Once booking is confirmed, it may only be rescheduled without fee or penalty where more than 72 hours notice is provided.
  • Date must be provided at time of rescheduling, failure to do so will result in request being treated as a cancellation.
  • A booking is considered commenced from the start of the first day booking, regardless of days being consecutive or non-consecutive.
  • A booking may only be rescheduled one time without incurring new booking fees/members hours.
  • Cancellations with more than 72 hours will result in a refund minus the 50% non-refundable deposit. This deposit will not be applied to new or future bookings.
  • Where less than 72 hours notice is provided of cancellation, no refund will be issued.

Members Booking and Confirmation Policy

  • Where a member creates a booking, they will have 7 days to cancel booking without penalty.
  • Where cancellation of bookings is made after the 7 day period there will be no reduction of Member’s hours/booking fee.
  • Where a member exceeds the monthly meeting room quota in line with their membership type, a fee of $60/hour (or part there off) will be applied.
  • Conference Room bookings are not included in membership hours, any booking for this room will result in full fee being applied.
  • All charges will be applied to the first invoice issued after booking is made.
  • As part of Members Bookings, the Urn is not set up in Boardroom 1 and 2. Members are welcome to help themselves to Tea/Coffee from the kitchen as normal.
  • Meeting room quota resets at time of invoice being issued.

Catering Policy

  • All catering orders have a minimum of 6 pax. When selecting ‘Cheese Platter’, a 10 pax minimum applies*.
  • Completed Catering Form required no less than 10 days prior to event commencement.
  • Catering is invoiced separately to Room Booking with payment in full required no less than 3 days prior to event commencement.
  • Attendee number listed on catering form is fixed and final. Any reduction in numbers or cancellation less than 10 days prior to the event commencing is not eligible for a refund.
  • Catering orders under $100 to include $15 Delivery Fee.
  • Where multiple delivery is requested, an additional $15/delivery to be charged per subsequent delivery.

Alcohol Policy

  • Alcohol may only be available during an event under specific conditions. 
  • A licenced caterer provides alcohol as part of their service.
  • A Community Liquor Permit is approved by The Office of Liquor and Gaming Regulation and supplied to Co. Habitat Management prior to the event. Community Liquor Permit are only issued to not-for-profit associations and incorporated clubs. 
  • Event is BYO. Strictly speaking, attendees must bring their own alcohol. Event co-ordinators must not supply alcohol at a BYO event.

Booking Form

Co. Habitat’s Conference Room can be divided in half. Please select either Full Room or Half Room.

When selecting multiple dates, please click all applicable dates and not just the first and last date.

Co.Habitat