Meeting Room

Maximum – 4 Attendees

A popular choice amongst Townsville and remote businesses, the Meeting Room is perfect for 1-4 person events.

Whether you are needing the space for one-on-one coaching, mentoring, counselling sessions, team meetings or a range of other reasons, this is the place you have been looking for.

The Meeting Room can even double as a day office for those who need privacy for a day.

Prices

Hourly: $30
Half Day (4 Hours): $100
Full Day (4-8 Hours): $175
Full Week (5 Consecutive Days): $750

Catering (optional):

Morning Tea: $10/person
Lunch: $25/person
Afternoon Tea: $10/person

You are welcome to self-organise catering if you wish.

Details

When booking the room, please take into consideration any setup and pack up time required. 

Booking the Meeting Room gives you access to High Speed Internet and a Whiteboard (if required). 

Access is granted between the hours of 8:30am and 5:00pm Monday to Friday. Where access is required an outside of normal hours, an additional staffing fee may apply ($60/hour Mon-Fri, $120/hour Sat-Sun).

Meeting Room

Booking and Confirmation Policy

Co. Habitat has made booking even easier for you and your business.

  • Complete Online Booking Form (ensure all required dates selected, not just first and last)
  • 50% Non-refundable deposit will be required for confirmation.
  • This date will be held for up to 7 days without payment.
  • Where deposit is not paid in this time, booking will be removed from Calendar for other bookings
  • Balance will be due no less than 3 days prior to event commencing.
  • Services (e.g. catering, early/late access) will be included on final invoice prior to event.
  • All booking and catering invoices must be paid in full prior to event commencing or access will not be granted.

Rescheduling and Cancellation Policy

  • Once booking is confirmed, it may only be rescheduled without fee or penalty where more than 72 hours notice is provided.
  • Date must be provided at time of rescheduling, failure to do so will result in request being treated as a cancellation.
  • A booking is considered commenced from the start of the first day booking, regardless of days being consecutive or non-consecutive.
  • A booking may only be rescheduled one time without incurring new booking fees/members hours.
  • Cancellations with more than 72 hours will result in a refund minus the 50% non-refundable deposit. This deposit will not be applied to new or future bookings.
  • Where less than 72 hours notice is provided of cancellation, no refund will be issued.

Members Booking and Confirmation Policy

  • Where a member creates a booking, they will have 7 days to cancel booking without penalty.
  • Where booking exists for 7 days or more within the system, cancellation after this time will not result in deduction from used hours.
  • Where a member exceeds the monthly meeting room quota in line with their membership type, a fee of $60/hour (or part there off) will be applied.
  • Conference Room bookings are not included in membership hours, any booking for this room will result in full fee being applied.
  • All charges will be applied to the first invoice issued after booking is made.
  • As part of Members Bookings, the Urn is not set up in Boardroom 1 and 2. Members are welcome to help themselves to Tea/Coffee from the kitchen as normal.
  • Meeting room quota resets at time of invoice being issued.

Catering Policy

  • Completed Catering Form required no less than 10 days prior to event commencement.
  • Catering is invoiced separately to Room Booking with payment in full required no less than 3 days prior to event commencement.
  • Attendee number listed on catering form is fixed and final. Any reduction is numbers is not eligible for a refund.
  • Catering orders under $100 to include $15 Delivery Fee.
  • Where multiple delivery is requested, an additional $15/delivery to be charged per delivery.

Alcohol Policy

  • Alcohol may only be available during an event under specific conditions. 
  • A licenced caterer provides alcohol as part of their service.
  • A Community Liquor Permit is approved by The Office of Liquor and Gaming Regulation and supplied to Co. Habitat Management prior to the event. Community Liquor Permit are only issued to not-for-profit associations and incorporated clubs. 
  • Event is BYO. Strictly speaking, attendees must bring their own alcohol. Event co-ordinators must not supply alcohol at a BYO event.

Booking Form

When selecting multiple dates, please click all applicable dates and not just the first and last date.

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Are you an Existing Co. Habitat Member? (Administration purposes only):
 Yes - I have an existing membership No - I am not currently a member

Start Time:

End Time :

Access Outside Hours (Before 8:30am or After 5:00pm) *Fees May Apply:
 Yes No

Additional Access From/To (Time):

Name/Business Name:

ABN/ACN:

Billing Email:

Phone:

Catering - Invoiced Seperately :
     Completed Catering Form required no less than 10 days prior to event with final numbers. Invoice issued at time catering form is returned with fixed numbers. Payment required no less than 3 days prior to event commencing. Delivery fees may apply

Printing Required (Per Page Fees Apply):

Room Layout (Conference Room Only, View Options Below):

Details (eg Number of Attendees, Dietry Requirements, etc):

Payment Type (2.2% Merchant Fee on Credit,Debit Card and Paypal):

 I AcceptBy ticking this box, I confirm I have read and accept the Co. Habitat Booking and Confirmation Policy and acknowledge a 50% deposit (non-refundable) is required to be paid within 7 days of completing the booking form, with failure to do so resulting in cancellation or forfeiture of said booking. I also confirm I have read the Rescheduling and Cancellation Policy, Catering Policy and Alcohol Policy as listed on the Co. Habitat Co-Working Space website.

Co.Habitat